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The benefits of Electronic Data Interchange – EDI –

What is EDI – Electronic Data Interchange –

Electronic Data Interchange (EDI) is the electronic interchange of business information using a standardized format; a process which allows one company to send information to another company electronically rather than with paper. Business entities conducting business electronically are called trading partners.

EDI lets you collaborate more efficiently with your suppliers and push costs out of the supply chain by eliminating inefficiencies and manual interventions. Data Interchange is an industry leader in supply chain integration, for all types of and size of business.

EDI solutions are used to integrate seamlessly with large and small networks of suppliers. Whether you are trading with a small number of SME suppliers, or a large number of suppliers located around the world, EDI can help with any kind of technical and business requirement, and provide support and resources to manage.

Whether you need an EDI Gateway to exchange forecasts, orders, invoices, or any other business document, and whether your suppliers want to integrate with their ERP systems or require a simple web EDI portal you can achieve 100% supplier uptake.

You decide what to share

With EDI solutions, you can share a variety of data with your suppliers

• Supplier capability surveys
• Supplier on-boarding
• Managed connectivity

EDI may seem complicated, but in reality, it is a vehicle to standardize and simplify communications between trading partners. Retailers, suppliers, distributors, 3PLs, etc. all can benefit by exchanging important business documents on a secure network and in real-time. This translates into:

• More accurate information
• Less manual intervention
• Increased automation – less paper
• Improved visibility on B2B transactions
• Closer business relationships
• Shorter sales cycle faster orders-to-cash more sales!
• Full-service hosted EDI implementation includes: application file specifications analysis,

EDI standards compliance, connectivity implementation, data transformation mappings creation, customer testing, trading partner testing, continual monitoring and production.

Benefits to Suppliers

• EDI compliance to Trading Partner/Buyer Requirements
• Real-time communication & global data sharing
• Enhanced order accuracy & faster confirmation
• Elimination of manual tasks
• Completely paperless

Other advantages

• Dependable B2B Expertise
• Secure, Tier-1 EDI Network

Electronic catalogue for suppliers to sync their product data with retailers. Easy & quick sign-up:

• Connect with many retailers
• Competitive pricing for small suppliers
• Achieve EDI compliance with my trading partners.
• Quickly connect with your trading partners, who are requesting that you become EDI compliant.
• Comply to a Buyer EDI mandate EDI expertise to guide you with technical requirements

ecFax: Fax-to-EDI capability provides an efficient and cost-effective way to trade electronically with your fax-ready business partners, regardless of their size. The Fax-to-EDI service automatically converts information from trading partners’ faxes into electronic data and then delivers this data ready for integration into your ERP or other enterprise applications. The result? Faxed documents can now be processed just like electronic ones

If you need an easy and cost-effective EDI solution that requires nothing but a computer and an internet connection, Web-EDI is your answer. Web-EDI allows you to become EDI-enabled to reach all of your retailers through a web browser. It is fast to implement, easy to use and requires no additional software. Web-EDI service also enables carton label printing for your convenience.

Connect with 3PL

The ANSI X12 series of EDI transaction sets (documents), divides the transaction sets into market verticals for use in that specific industry or vertical. For the Warehousing/3PL industry, the 900 series of documents is the most common transaction set, however, documents from other transaction sets such as the 856 (Advance Ship Notice) are also used. To simplify the process, here is a table of the most commonly used Warehouse and 3PL EDI documents, with explanations as a quick and easy reference guide.

Reference guide

Transaction: 940

Transaction name: Warehouse Shipping Order

Transaction Description: Data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

Transcation: 943

Transactione name: Warehouse Stock Transfer Shipment Advice

Transaction description: Data contents of the Warehouse Stock Transfer Shipment Advice Transaction Set (943) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a depositor or an agent of the depositor to advise the recipient that a transfer shipment has been made. This transaction set provides a receiving location with detail information concerning product being shipped to that location.

Transaction: 944

Transaction name: Warehouse Stock Transfer Receipt Advice

Transaction description: Data contents of the Warehouse Stock Transfer Receipt Advice Transaction Set (944) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by a receiving location to advise a depositor or an agent of the depositor that a transfer shipment has been received. This transaction set provides the depositor or the depositor’s agent with detail information concerning product that has been received

Transaction: 945

Transaction name: Warehouse Shipping Advice

Transaction description: Data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

Transaction: 946

Transaction name: Delivery Information Message

Transaction description: The transaction set can be used by a receiving location to advise a depositor or an agent of the depositor that a transfer shipment has been received. This transaction set provides the depositor or the depositor’s agent with detail information concerning product that has been received.

Transaction: 947

Transaction name: Warehouse Inventory Adjustment Advice

Transaction description: Data contents of the Warehouse Inventory Adjustment Advice Transaction Set (947) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to inform a warehouse/depositor of a quantity or status change to inventory records. This transaction set provides detail information concerning the internal adjustments which occur between a warehouse and a depositor.

Transaction: 997

Transaction name: Functional Acknowledgement

Transaction description: Data contents of the Functional Acknowledgment Transaction Set (997) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to define the control structures for a set of acknowledgments to indicate the results of the syntactical analysis of the electronically encoded documents. The encoded documents are the transaction sets, which are grouped in functional groups, used in defining transactions for business data interchange. This standard does not cover the semantic meaning of the information encoded in the transaction sets.

Transaction: 856

Transaction name: Advance Ship Notice/Manifest

Transaction description: Data contents of the Advance Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.


EDI Transcations


Electronic Data Interchange (EDI) is a critical necessity for many 3PLs and warehouses to communicate with customers, partners and retailers. EDI helps your operations run more efficiently, keeps you current with the requirements of your customers, partners and vendors, and most importantly, helps you to remain competitive.

To ensure you have access to the providers who best suit your unique needs, 3PL Central offers integrations with a number of highly qualified EDI providers through our Warehouse Management Platform. These include:

• SPS Commerce
• DiCentral
• TrueCommerce
• Spring Systems
• B2B Gateway

Other 3PL EDI software systems: Acellos, Covalent Works and B2B Gateway

Charles Intrieri
Mr. Charles (Chuck) Intrieri is a highly experienced and credentialed Supply Chain professional and is a recognized thought leader and innovator, primarily in the areas of Supply Chain Optimization, Third Party Logistics (3PL) International Purchasing/Importing, Requests for Quotation (RFQ) generation, Inventory Management and Logistics, Warehousing, strategic sourcing, supplier management, contract negotiations, truckling: TL/LTL/TMS/pooling/consolidation and reviews, and Purchasing operations. He is a motivational team builder with a history of conducting significant organizational transformation and achieving important operational successes at the local, regional and global level. Charles M. Intrieri Consulting LEAN, Inventory Optimization, 3PL, Supply Chain, & Logistics Consulting 714-788-0744 Tustin, CA-PST

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